The AP and AR Retention option removes the detail accounts payables and accounts receivables transactions based on the number of retention periods established in Retention Options.
The A/P and A/R Record retention process will run as part of the Close End of Day (EOD) process if the user answers "yes" to the run retention prompt when running EOD. The process can also be run manually from the menu by selecting the AP and AR Retention option.
The retention process requires exclusive use of all files. All users must be completely logged out of Net•Yield for the retention process to be run.
It is highly recommended that you create a backup of the databases before running AP and AR Retention. The backup should be saved to an archive file so that the data may be accessed in the future.
After selecting AP and AR Retention:
1. The current retention periods are displayed, along with the warning "Requires Exclusive Use of Files!!!”
The message line displays: "Continue with retention processing? No/Yes."
The system will delete all transactions older than the settings defined in Retention Options.
| Available Actions | None |
Security Required : System - System Administration
| See Also |